Retyping RFQs into a quote sheet
Part numbers, quantities, due dates. Copied by hand from a PDF, one line at a time, by the person who should be estimating.
NewDesign partner program is open
The paperwork between the RFQ and the ship date, handled.
RFQs, purchase orders and vendor bills: read, checked for problems, and waiting for your approval. Built for manufacturers with 20 to 80 people and no time to retype anything.
A person approves every action. The software never sends anything on its own.
Extracted fields
Worth checkingLine 3 has no quantity
Nothing is sent until someone approves.
Reads what already lands in your inbox
- PDF RFQs
- Scanned POs
- Phone photos
- Email bodies
- Mill test reports
- CoCs
- Vendor bills
The work before the work
Your front office is the bottleneck nobody quoted.
Every job starts as a document someone has to read, retype and double-check. That work doesn't show up on a traveler, but it decides how fast you quote and how often a mistake reaches the floor.
Catching the PO that doesn't match the quote
A changed quantity or a missing price is easy to miss at 4:45 on a Friday, and expensive to find once the job is on the floor.
Keying vendor bills and re-adding them
Every bill typed into accounting, every total re-added on a calculator, and the occasional duplicate paid twice anyway.
How it works
Document in. Checked data out. You decide.
- 1
Drop it in
Upload the PDF, scan or photo, or forward the email. No template to set up.
- 2
It gets read
Every field is pulled out with a confidence score and a link back to where it came from on the page.
- 3
It gets checked
Totals re-added, missing prices and quantities caught, duplicates spotted. Anything off is flagged before you look.
- 4
You approve
Correct what needs correcting, then approve. Only then is the quote, acknowledgment or report produced.
Automations
Start with the document that costs you the most.
Each automation shares the same queue, review screen and audit trail. Turn on one, add the rest when you're ready.
RFQ intake
Customer RFQs become structured line items, a drafted clarification email, and a quote PDF.
PO intake
Incoming POs are read and checked for gaps before you send an order acknowledgment.
AP bill intake
Vendor bills are read, totals re-added, and duplicate bills caught before approval.
Supplier cert validation
In developmentMTRs and CoCs read into structured chemistry and mechanicals. Matching against your PO is in development.
Checked, not just read
Reading a document is table stakes. Checking it is the job.
Bills are re-added and checked for duplicates. POs are checked for missing prices, quantities and quote references. You see the problems first, in plain language, before anything goes out the door.
What each automation checksA queue, not a dashboard
Open it and see what needs you today.
No charts to interpret. Work is sorted by what's due soonest and what failed a check, and anyone can bump or park an item. On a good week, there's almost nothing in it.
Traceable
Click a field, see exactly where it came from.
Every value points to its page and region on the original. Low-confidence reads are marked, not hidden, so you check the three fields that matter instead of all forty.
- Originals stored exactly as received
- Confidence shown on every field
- Corrections recorded, never silently overwritten
Security
Built for shops with drawings under NDA.
Your customers trust you with their designs. These rules are part of how the product is built, not settings someone can switch off.
A person approves every action
The software proposes. Nothing is sent, written or released until someone signs off.
Originals are never changed
Your documents are stored as received. Every extracted value points back to its page and region.
Audit trail from day one
Who viewed it, who changed what, who approved it, and when.
Isolation in the database
Each customer's data is walled off by the database itself, not by application code.
Read-only to your systems
ERP access uses a select-only account. We never write back to your ERP.
No inbound ports
Connectors only make outbound HTTPS calls. No VPN, no firewall changes for your IT provider.
Design partner program
Help shape it. Get it first.
We're working closely with a small group of manufacturers before general release. You get early access and a direct line to the people building it. We get your hardest documents.
What you get
- Early access to every automation
- Pricing agreed up front, before general release
- Your document formats prioritised
What we ask
- Real documents to test against
- A short check-in every couple of weeks
- Honest feedback, especially the unflattering kind
See it run on one of your own documents
Bring an RFQ, a PO or a mill cert you've already dealt with. In 30 minutes you'll see what it reads, what it flags, and what you'd approve.